Guide
Running Your First Payroll
Set up staff records, salaries, and process a monthly payroll run with payslips.
1. Complete your staff records
Payroll builds on the staff directory in the HR section. Make sure every employee has a complete record: employment type, position, department, and bank or mobile money details for payment. Contracts and supporting documents can be attached to each record.
2. Configure salaries
For each staff member, set the basic salary and any recurring allowances (housing, transport) and deductions. Statutory deductions, PAYE and NSSF, are calculated by the system according to the current Tanzanian tables, so you set the gross and the system derives the net.
3. Open a payroll period
Payroll runs in monthly periods. Open the period for the month, and the system pulls in every active staff member with their salary configuration. One-off adjustments for the month, an advance recovery, overtime, or an unpaid-leave deduction, are applied at this stage. Salary advances requested through the HR module appear here for recovery automatically.
4. Review and close
Review the payroll summary: gross, deductions, and net per employee, and the totals your school will pay. When you are satisfied, close the period. Payslips are generated for every employee and can be downloaded as PDFs or shared with staff. The closed period becomes your permanent record for that month.
Month-end discipline
Close each period before opening the next, and export the payroll summary for your accountant. Keeping periods tidy makes statutory filings and audits far simpler at year end.
Need a hand with this?
Our Tanzania-based team supports you in Swahili or English. Email info@shulextra.com or chat with us.
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